Staff Assistant Resume

[First Name] [Last Name]

Contact Address: [street]

[Country] [City] [State/Province] [Zip Code]

Contact Number: (012)-345-6789

Email Address: [[email protected]]

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Career Objective:


Highly-motivated, energetic and experienced professional looking for a senior position with an organization to use my expertise in managing clients’ calls for fixing appointments, and providing required support to different departments.

Summary of Skills:

  • Extensive experience in handling various administrative duties, including responding to mails and handling paperwork

  • Capable of answering calls, responding to clients’ mails, and performing support duties as required

  • Ability to work effectively in a dynamic office environment, and proficiency in handling multiple tasks

  • Proficiency in operating various computer applications, including Microsoft Office Suite, Google spreadsheets, etc.

  • Ability to take independent decisions using strong analytical skills

  • Team player with exceptional organizational skills

  • Excellent communication and interpersonal skills

Work Experience:

Staff Assistant

Barnard Solutions, Jacksonville, FL

November 2016 – Present

  • Setting up conference room with required equipment for meetings and training

  • Coordinating with the Human Resource department for processing, scheduling, and maintaining employee payroll records

  • Answering phones, taking messages for senior executives, scheduling appointments with clients, and filing papers

  • Entering monthly statistical data in company’s database, and retrieving required information when required

  • Assisting with dispatching of mails, and keeping office surroundings clean

  • Completing paperwork such as expense reports, doing data entry tasks and organizing files

  • Regularly checking office supply stock in different departments, and placing order with the concerned vendor as necessary

Staff Assistant (part-time)

Columbus Technologies and Services, Jacksonville, FL

April 2014 – October 2016

  • Scheduled meetings and appointments of clients with senior executives by checking their calendars

  • Performed administrative functions required to support senior executives

  • Assisted to prepare correspondence letters, memos and other business documents as required by the management

  • Answered telephone calls to resolve queries, and provided detail information to prospective clients

  • Performed various duties, including faxing, photocopying business documents as well as sorting and delivering mail to clients under manager’s supervision

  • Coordinated with team for inspecting office equipment and scheduling timely repairs for smooth functioning of processes

  • Regularly checked and maintained office supplies in various departments as required

Data Entry Operator

Quartiles Incorporation, Jacksonville, FL

August 2012 – March 2014

  • Compiled, verified accuracy and sorted available information to prepare source data for computer entry

  • Coordinated with other team members to transfer data from papers to the database system

  • Verified data by comparing it with the source data to identify duplicate entries and other discrepancies

  • Assisted in designing and implementing data entry formats according to the forms requested by clients

  • Collected data by meeting clients to ensure accurate information in the database, and removed ambiguities from it

  • Maintained confidentiality of clients as well as organization data by following company policies

Education:


  • Associate’s Degree in Business Administration

    Jacksonville University, Jacksonville, FL

    2011

Certifications:


  • Diploma in Office Management

    Trinity Community College, Jacksonville, FL

    2012

Reference:


On request.