Secretary Resume

[First Name] [Last Name]

Contact Address: [street]

[Country] [City] [State/Province] [Zip Code]

Contact Number: (012)-345-6789

Email Address: [[email protected]]

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Career Objective:

Detail-oriented, well-experienced, and certified professional seeking a secretarial position of executive personnel to utilize my expertise of answering calls and managing schedules to ensure effective working of the organization.

Summary of Skills:

  • Capable of maintaining calendar for senior executives, and reminding them about the meetings, and client appointments

  • Ability to maintain positive relationships with employees as well as clients

  • Expertise in answering and directing client/customer calls to concerned person

  • Adept at operating office machines, including computer system and its peripheral equipment like scanners, printers or conveying messages using intercom system

  • Proficiency in working with MS Office Suite, Spreadsheets, database management systems, and other applications

  • Sound knowledge of various office practices and machines, including repair and maintenance of the equipment

  • Exceptional organizational and communication skills

Work Experience:

Secretary – XPO Logistics

Birmingham, AL 35217

January 2017 – Present

  • Managing diaries of senior executives to schedule appointments with prospective clients, and fix vendor meetings

  • Liaising between departments to compose, type, and distribute correspondence notes

  • Preparing presentations for prospective clients and compiling data for generating monthly reports

  • Answering client queries to give satisfactory answers and taking messages to forward the questions to the concerned team

  • Drafting letters, memos, and preparing summarized reports of key issues

  • Assessing condition of office equipment at regular interval, and arranging for immediate repairs if required

  • Maintaining office supplies, and preparing purchase list for shortage items

Secretary (part-time)

Harris Technical Solutions, Birmingham, AL

May 2014 – December 2016

  • Assessed office equipment to understand the issues, notified the management about the issues in hardware or corrupt software

  • Composed correspondence letters and memos with proper grammar and spell checks

  • Maintained accurate knowledge of the schedules for senior executives, and informed them about the client meetings

  • Regularly checked the office supply inventory, anticipated needed supplies, and placed orders with the concerned vendor

Office Assistant

St Mary’s County Public School, Birmingham, AL

October 2012 – April 2014

  • Performed various clerical duties, including data entry operations to feed student information into the school database

  • Updated and maintained databases such as student mailing list, parent contact list, and academic background information

  • Assisted the principal in handling daily work schedules, and took minutes of the meetings

  • Reviewed documents submitted by students for admission, and scheduled interviews

  • Coordinated with the staff to retrieve information of concerned student, and drafted warning notices or suspension order

  • Scanned, photocopied, and faxed vital documents to local authorities, vendors, and concerned parties


  • Associate’s Degree in Secretarial Science

    Stanford University, Birmingham, AL



  • Certified Professional Secretary – IAAP, 2016

    Diploma in Office Administration – Stanford University, 2012


On request.