Male Secretary Resume



Career Summary:


Hardworking, highly-dedicated, and enthusiastic administrative professional seeking the position of a ‘Male Secretary’ with an organization to utilize my clerical and communication expertise for performing administrative tasks efficiently.

Summary of Skills:

  • Sound knowledge of various administrative duties, including answering/directing calls, and giving appropriate responses to mails

  • In-depth information on writing, editing and checking correspondences, including letters, memos or official agreements

  • Ability to perform various duties like greeting clients, managing calendars, preparing reports, and fixing client appointments

  • Adept at maintaining inventory supply levels and scheduling timely repairs for office equipment

  • Capable of maintaining confidentiality of clients’ documents, and making appropriate travel/ accommodation arrangements

  • Expertise in maintaining updated database and operating various applications including MS Office Suite, Google Spreadsheets, and project management tools

  • Ability to work in a team with excellent organization and communication skills

Work Experience:


Male Secretary

Marylinda Enterprises, Clifton Park, NY

December 2016 – Present

  • Maintaining senior executives’ schedules, and making arrangements for meetings

  • Managing travel and accommodation logistics for employees working on projects related to multinational clients

  • Screening all incoming correspondence to determine proper action by preparing answers or escalating clients’ complaints to the concerned department’s supervisor as required

  • Working with the senior executives to respond to client mails and communicating weekly project progress reports as specified in the agreement

  • Typing, editing various documents like letters, memos, reports, project progress charts according to respective formats in the company database

  • Regularly inspecting the office systems for damaged hardware components, malfunctioning software, and arranging immediate repairs

  • Handling office inventory supplies by examining stocks and placing refill orders with the concerned vendor as needed

Assistant Secretary

Giavani Orphanage Center

Clifton Park, NY 12148

June 2014 – November 2016

  • Answered calls from prospective clients about child adoption procedures, documentations, etc.

  • Checked background of clients, and determine their financial condition before accepting their application for child adoption

  • Performed clerical duties associated with adoption and explained all childcare policies to the clients prior to handing custody

  • Handled various duties at the center, including receiving phone calls, greeting visitors or directing them to senior executive/management cabin

  • Maintained accurate up-to-date record of each child’s birth, vaccination schedules, diet and medical fitness in the center’s computerized database

  • Coordinated with the assistants to examine the stock of ingredients in the center’s kitchen, and prepared a monthly grocery list

  • Worked under the supervision of the director, and ensured necessary arrangements are in place for children’s safety

Administrative Assistant

Emory Consultancy Pvt Ltd.

Loudonville, NY 12211

August 2012 – May 2014

  • Answered 50+ telephone calls to solve client queries and informed them about the available services pertaining to their questions

  • Prepared correspondence for counseling sessions, including discussion agenda, minutes of the meetings, and arranged the required materials

  • Managed booking of seminar halls to organize quarterly counseling sessions, and organized proper refreshments

  • Assisted in the decision of monthly budgets and presented monthly expense exports using spreadsheets

  • Oversaw ordering and maintenance of office inventory supplies to identify shortage as well as maintenance or repairs of the equipment

  • Maintained up-to-date database by filling client information along with the consultant details, including number of sessions, fees for an individual record

  • Prepared and submitted reimbursements, invoices and payment requests by following office manager’s instruction

  • Performed various administrative duties, including writing correspondences to the clients, maintaining confidentiality of the information and arranging one-on-one meetings

Education:


  • Associate’s Degree in Office Management

    Sienna College, Loudonville, NY 12211

    2012


  • Diploma in Secretarial Science – Sienna College

    Loudonville, NY 12211

    2010

Affiliations:


  • International Association of Administrative Professionals – Member since 2015

Certification:


  • Certified Administrative Professional, 2016

Reference:


On request.