Document Control Administrator Resume


Job Objective:


Highly professional and organized document control administrator with more than 5 years of experience in maintaining and managing variety of documents or records effectively as well as supporting document control and related administrative activities. Possess exceptional multi-tasking, time management and organizational skills with the ability to work efficiently under pressure and meet deadlines.

Summary of Skills:

  • Solid experience in providing document control and administrative support to the organization along with knowledge of general office and document control practices and procedures

  • Proficiency in MS Word, Excel, Outlook, spreadsheets, database applications, EDMS and Internet researching along with the ability to stay updated with the latest industry trends

  • Ability to maintain accuracy and confidentiality of the documents or sensitive information

  • Ability to communicate with technical and non-technical personnel

  • Solid writing, editing and proofreading skills

  • Excellent team working and leadership skills required to collaborate with team members as well as perform document control tasks efficiently and effectively

  • Exceptional organizational skills as well as the ability to handle multiple tasks simultaneously in a fast-paced environment

  • Ability to solve problems and make effective decisions quickly under stressful conditions

  • Demonstrated ability to follow established document control procedures and processes

Work Experience:


Document Control Administrator

System One Inc., Los Angeles, CA

January 2017 – Present

  • Providing administrative and clerical support related to document control activities,

  • Coordinating with project team members, managers and staff to accomplish specific tasks on time

  • Contributing to the continuous improvement of document control and change management processes as well as enforcing rigorous adherence to set policies

  • Maintaining a comprehensive filing and scanning system for easy and fast retrieval of documents as well as maintaining updated and accurate documents into the Electronic Document Management System (EDMS)

  • Monitoring the distribution and reconciliation of documents through the document life-cycle as well as adhering to company and project document security and confidentiality polices

  • Creating, running and distributing standard periodic reports to communicate follow-up requirements and to summarize document control related reports

  • Monitoring status and aging of technical documents to ensure appropriate revision control

  • Proofreading other team members’ work for accuracy on an as-needed basis as well as verifying data by comparing it to source documents

  • Transferring important data from paper formats into excel files and scanning materials into PDF format as required

  • Supporting, training or guiding other team members on document control systems and procedures.

Document Control Clerk

Omnivision Technologies, Los Angeles, CA

October 2015 – December 2017

  • Developed and maintained effective document control processes and procedures for various hard and electronic copies of project records and documentation as well as maintained consistency in document formatting and presentation

  • Transmitted, received, recorded and distributed email correspondence and documentation according to established procedures

  • Supported the development and implementation of an overall website record management program

  • Assisted with registration, filing and control of incoming and outgoing documentation as well organized project files by classifying and archiving

  • Performed word processing and database input functions as well as maintained a high level of accuracy and confidentiality of sensitive information

  • Ensured proper storage and security of documents as well as separated and secured confidential records

  • Typed, edited, and proofread procedures and documents as well as included requested changes to them

  • Assisted with file migration and auditing activities as required as well as audited and verified completeness and accuracy of all new hire documentation

  • Actively participated in weekly project team meetings and contributed to the project document status update.

Document Control Administrative Assistant

North West Inc., Los Angeles, CA

August 2013 – September 2015

  • Assisted the project team with data management, document retention, and workflow processes

  • Communicated document system procedures with team members as well as maintained security protocols for all documents

  • Generated project status reports as required as well as maintained hard and electronic copies

  • Prepared routine documents using standard word processing, spreadsheets, and other office software as needed to support work activities

  • Assisted with logging, filing and controlling of updated documentation

  • Assisted in processing and maintaining transmittal and associated documents

  • Operated and maintained variety of office equipment and machines like scanning systems, copiers or fax machines

  • Performed various clerical tasks, including filing, faxing, data entry, copying and scanning as needed.

Education:


  • Associate’s Degree in Computer Science

    Mount St. Mary’s College, Los Angeles, CA

    2013


  • High School Diploma

    Loyola High School, Los Angeles, CA

    2010

Reference:


On request.