Assistant Resume

[First Name] [Last Name]

Contact Address: [street]

[Country] [City] [State/Province] [Zip Code]

Contact Number: (012)-345-6789

Email Address: [[email protected]]

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Career Objective:


Detail-oriented administrative professional seeking the position of ‘Administrative Supervisor’ with an organization to use my expertise in handling department activities, and providing necessary support to the staff/clients.

Summary of Skills:

  • Working knowledge of office management systems and strong background in handling administrative tasks

  • Extensive experience in managing calendars and schedules of senior executives prior to fixing client appointments

  • Adept at making travel arrangements, and coordinating with vendors

  • Ability to organize files, handle paperwork, and minor repair on office equipment

  • Capable of handling different clerical duties such as answering calls, noting urgent messages, and responding to mails

  • Proficiency in operating MS Office Suite and maintaining an updated database

  • Strong organizational and problem-solving skills

  • Exceptional written and verbal communication skills

Work Experience:


Administrative Assistant

Zephyrs Consultancy Services, Saint Louis, MO

February 2017 – Present

  • Maintaining calendars of senior executives, and fixing client or vendor appointments accordingly

  • Making travel and accommodation arrangements for staff and clients

  • Coordinating with the marketing team to advertise services and attract potential clients

  • Managing schedules of different consultants and referring to their calendars prior to fixing client appointment for the requested service

  • Collecting invoices, vouchers, and other bills of expenses from departments and submitting it to the account manager

  • Answering inquiries and directing complex complaints to the concerned department

Administrative Assistant

Martin Corporation, Saint Louis, MO

November 2015 – January 2017

  • Composed and typed routine correspondences to read and route the incoming mails to the concerned department

  • Assisted support department with complex issues, client inquiries/complaints, and project report drafting

  • Assessed office computer system, peripherals and equipment for faults, and ensured timely repair and maintenance

  • Removed redundancies, false entries, and updated database

  • Performed various clerical duties, including taking messages, sending and receiving faxes or invoices to the client

  • Managed travel arrangements and accommodation for interstate/international clients or stakeholders for quarterly meets

  • Performed office inventory supply checks to anticipate stock and created monthly lists of the required material

Administrative Assistant (Part-time)

Axion Solutions, Saint Louis, MO

July 2013 – October 2015

  • Answered phone calls from clients to take important messages and directed urgent calls to concerned executives

  • Participated in client meetings and noted down minutes of the discussions to draft the official agreement about the project

  • Regularly assessed office inventory level and prepared appropriate list to get supplies from the vendor

  • Maintained an updated client database by entering proper information about the completed and ongoing projects

  • Kept sufficient knowledge about the immediate supervisor’s schedule to fix prospective client appointments

  • Completed necessary paperwork and registration process for new clients, and informed them about company’s policies

  • Booked conference room or meeting halls in advance for client discussions, and made necessary arrangements

Education:


  • Associate’s Degree in Office Management

    Saint Louis University, Saint Louis, MO

    2013


  • Diploma in Computer Science

    Conn Davis Technical Institute, Saint Louis, MO

    2011

Reference:


On request.