Administrative Specialist Resume

Job Objective:

Dedicated, extremely organized, and highly competent Administrative Specialist seeking a challenging opportunity with a firm to use my skill-set and 6+ years of experience in providing necessary administration as well as management support for smooth functioning of the company.

Summary of Skills:

  • Sound knowledge of various administrative tasks, including answering phone calls, sorting mails, and responding to client/customer queries

  • In-depth information on managing office inventory of office requirements, preparing presentations or reports and writing correspondence documents

  • Familiar with handling financial invoices, preparing budget reports, and awareness of arranging repairs/maintenance for computer systems & equipment
  • Ability to coordinate between different departments for organizing and managing client meetings or corporate events

  • Capable of performing multiple tasks in a highly stressful environment by prioritizing them to ensure completion of projects within deadline

  • Ability to work in a team using strong organizational and communication skills

  • Adept at greeting clients/customers with a friendly and cheerful demeanor

Work Experience:

Administrative Specialist

Cydedor Incorporation, Southfield, MI

December 2016 – Present

  • Preparing reports containing accurate facts and figures related to the ongoing projects, and submitting it to office manager

  • Assisting senior executives and office managers in their meetings with stakeholders by preparing to-the-point presentations and reports, including points of discussion

  • Communicating customer complaints to the concerned department for timely resolutions, and writing correspondence letters to clients, vendors or advertising agencies

  • Participating in special projects as instructed by the executive manager, and assisting in performing executing assignments

  • Planning and coordinating team meetings, corporate events, and work schedules of personnel from different department with the help of the HR department

  • Regularly checking computers on the office desks for proper installation of anti-virus software and scheduling repairs for the damaged systems or proper maintenance

  • Coordinating with the administration department for managing events, and handling projects

General Office Clerk

ASRC Primal Solutions Pvt. Ltd., Southfield, MI

February 2014 – November 2016

  • Served as a personal secretary to the senior executives, and answered their telephone calls

  • Performed data entry tasks to enter project’s accurate information in the database, and kept client-file records updated

  • Coordinated with the technician to fix technical glitches in computer system, scanner, printer, photocopy machine and other equipment

  • Prepared a comprehensive list of the items in shortage and placed monthly orders with the vendor

  • Assisted to maintain financial records by handling client payments using spreadsheets, and checked monthly statistical report for ensuring accuracy

  • Read and sorted incoming mail before forwarding them to the concerned department, and communicated appropriate responses by consulting with the team head for the project

  • Efficiently operated fax machines and photocopiers to make copies of the business agreements to get it signed by the director and client before the start of the project


Administrative Assistant

Go3 Solutions Incorporation, Southfield, MI

July 2012 – January 2014

  • Answered incoming calls from customers to note down their complaints and ensured resolution of issues in minimal time

  • Made appointments for executives, including travel and hotel accommodation

  • Attended monthly internal meetings to take notes and recorded minutes of the meetings for ensuring immediate implementation of the discussed tasks

  • Served as a single-point of contact for employees, customers, and prospective clients

  • Wrote and issued mails regarding complicated issues to the concerned team/department under the supervision of office administrator

  • Greeted customers, clients and personnel at the firm by managing the reception area, and gave appropriate directions to the first-time visitors

  • Assisted in ordering, receiving, stocking and distributing of office supplies to various department


  • Bachelor’s Degree in Business Administration

    Central Michigan University, Southfield, MI


Diploma in Office Management

  • Central Michigan University, Southfield, MI



On request.

See Also

  • Administrative Specialist Cover Letter

  • Administrative Specialist Job Description

  • Office Assistant Resume