Administrative Specialist Resume



Job Objective:

Dedicated, extremely organized, and highly competent Administrative Specialist seeking a challenging opportunity with a firm to use my skill-set and 6+ years of experience in providing necessary administration as well as management support for smooth functioning of the company.

Summary of Skills:

  • Sound knowledge of various administrative tasks, including answering phone calls, sorting mails, and responding to client/customer queries

  • In-depth information on managing office inventory of office requirements, preparing presentations or reports and writing correspondence documents

  • Familiar with handling financial invoices, preparing budget reports, and awareness of arranging repairs/maintenance for computer systems & equipment
  • Ability to coordinate between different departments for organizing and managing client meetings or corporate events

  • Capable of performing multiple tasks in a highly stressful environment by prioritizing them to ensure completion of projects within deadline

  • Ability to work in a team using strong organizational and communication skills

  • Adept at greeting clients/customers with a friendly and cheerful demeanor

Work Experience:

Administrative Specialist

Cydedor Incorporation, Southfield, MI

December 2016 – Present

  • Preparing reports containing accurate facts and figures related to the ongoing projects, and submitting it to office manager

  • Assisting senior executives and office managers in their meetings with stakeholders by preparing to-the-point presentations and reports, including points of discussion

  • Communicating customer complaints to the concerned department for timely resolutions, and writing correspondence letters to clients, vendors or advertising agencies

  • Participating in special projects as instructed by the executive manager, and assisting in performing executing assignments

  • Planning and coordinating team meetings, corporate events, and work schedules of personnel from different department with the help of the HR department

  • Regularly checking computers on the office desks for proper installation of anti-virus software and scheduling repairs for the damaged systems or proper maintenance

  • Coordinating with the administration department for managing events, and handling projects

General Office Clerk

ASRC Primal Solutions Pvt. Ltd., Southfield, MI

February 2014 – November 2016

  • Served as a personal secretary to the senior executives, and answered their telephone calls

  • Performed data entry tasks to enter project’s accurate information in the database, and kept client-file records updated

  • Coordinated with the technician to fix technical glitches in computer system, scanner, printer, photocopy machine and other equipment

  • Prepared a comprehensive list of the items in shortage and placed monthly orders with the vendor

  • Assisted to maintain financial records by handling client payments using spreadsheets, and checked monthly statistical report for ensuring accuracy

  • Read and sorted incoming mail before forwarding them to the concerned department, and communicated appropriate responses by consulting with the team head for the project

  • Efficiently operated fax machines and photocopiers to make copies of the business agreements to get it signed by the director and client before the start of the project

Internship:


Administrative Assistant

Go3 Solutions Incorporation, Southfield, MI

July 2012 – January 2014

  • Answered incoming calls from customers to note down their complaints and ensured resolution of issues in minimal time

  • Made appointments for executives, including travel and hotel accommodation

  • Attended monthly internal meetings to take notes and recorded minutes of the meetings for ensuring immediate implementation of the discussed tasks

  • Served as a single-point of contact for employees, customers, and prospective clients

  • Wrote and issued mails regarding complicated issues to the concerned team/department under the supervision of office administrator

  • Greeted customers, clients and personnel at the firm by managing the reception area, and gave appropriate directions to the first-time visitors

  • Assisted in ordering, receiving, stocking and distributing of office supplies to various department

Education:


  • Bachelor’s Degree in Business Administration

    Central Michigan University, Southfield, MI

    2011

Diploma in Office Management

  • Central Michigan University, Southfield, MI

    2012

Reference:

On request.

See Also

  • Administrative Specialist Cover Letter

  • Administrative Specialist Job Description

  • Office Assistant Resume